RECTOR’S ASSISTANT

SUMMARY

• Staff Level:
  Part-time (10 hours / week)

• Reports to:
  Rector

• Compensation:
  $25.00 / hour

ABOUT THIS ROLE:

• The Rector’s Assistant will manage and complete the Rector’s administrative tasks in an effort to allow him to be:

  • More productive and efficient in his work.

  • Free to devote more of his work hours to prayer, study, and writing.

  • Better able to support the work of the Staff, Vestry, and Diocese.

  • More relationally available to counsel parishioners and coach the staff.

WHAT YOU WILL DO:

• Communication

  • Emailing, calling, texting on behalf of the Rector.

  • Monitor, organize, and prioritize emails and messages, responding to or flagging them as needed. Draft and edit emails, letters, and communications on Rector's behalf, ensuring clarity, professionalism, and timely responses.

• Calendar

  • Managing the Rector’s schedule (Google Calendar, Calendly).

  • Ensuring that the Rector is not over scheduling his calendar and is planning appropriate preparation time for prayer, study, and writing.

  • Coordinating with the Rector’s wife to ensure that the Rector is scheduling enough time for important family events.

  • Assist in prioritizing tasks to align with Rector's strategic objectives, helping him focus on activities with the greatest impact.

• Travel

  • Coordinate and arrange travel itineraries, including flights, accommodations, and logistics, ensuring all details are well-planned and seamless.

• Credit Card Management

  • Manage the Rector’s credit card (Kleer Kard) account with proper receipts for monthly expense reporting.

• Content Creation

  • Create 5-7 Instagram posts per week, drawing from the Rector’s writing, preaching, etc.

  • Film + edit video message from the Rector to the parish or another audience.

  • Drafting & sending a weekly newsletter via MailChimp

• Special Projects

  • Assist with next steps for long-range projects.

    • Example: Recruiting a resident for the Made to Flourish Pastoral Residency

• Running Errands

TIME COMMITMENT

• Average of 2 hours of in-person meetings + 8 flexible hours of work per week.

  • Weekly 30-60 min. meeting on Monday morning with the Rector to review the upcoming week and any long-range planning.

  • Weekly Staff Meeting, Tuesdays, 9:00-10:00 a.m.

• Other Required Events

  • Monthly All-Staff Lunch, first Tuesday of the Month, 12:00-1:00 p.m.

  • Quarterly Staff Off-Site Days, 9:00 a.m.-3:00 p.m.

  • Annual Staff Retreat (mid-September)

  • Annual Staff Christmas Party

PERSONALITY/DISPOSITION TO THRIVE IN THIS ROLE

• Cheerful, can-do attitude!

• A willingness to see the Rector as 100% human being and not “special.” (If you put the Rector on a pedestal, you will eventually be disappointed.)

• Low need for encouragement/praise from the Rector.

• Emotional maturity to navigate the complex relationships of parish ministry.

• High belief in Redeemer’s parish vision.

SKILLS YOU WILL NEED TO BRING:

• Bachelor’s degree preferred.

• High organizational skill and executive function.

• Tech savvy with email, texting, iPhone camera, Instagram, Mail Chimp, Notion, Slack, Google calendar, etc.

• Desire and ability to problem-solve before asking for help.

Note: This job description is intended to convey information essential to understanding the scope of the Rector’s Assistant role. It is not intended to be exhaustive, and other duties may be assigned as needed to meet the needs of the parish.